Page 1: Participant Information

Participant Information Sheet

Version 2.0 25th November 2023

What do foundation year doctors/final year medical students feel should be included in their undergraduate curriculum to prepare them for delivering effective care to transgender and gender diverse patients?

You are being invited to take part in a research project.  Before you decide whether or not to take part, it is important for you to understand why the research is being undertaken and what it will involve.  Please take time to read the following information carefully and discuss it with others, if you wish.  

Thank you for reading this.

  1. What is the purpose of this research project?

This research project is being conducted by an intercalating medical student to better understand the views of final year medical students and foundation year doctors on transgender and gender diverse teaching in undergraduate (pre-registration) medical curriculum. 

  • To explore perceptions of final year medical students and foundation year doctors with regards to the quality and quantity of teaching of transgender and gender diverse healthcare in the undergraduate (pre-registration) medical curriculum. 
  • To determine which of the proposed core teaching objectives identified by Ellaway et al. (1)  are currently addressed in undergraduate medical curricula. 
  • To identify and gain a better understanding of the core teaching objectives proposed by Ellaway et al. (1) that final year medical students and foundation doctors feel are required of a foundation year doctor. 

2. Why have I been invited to take part?

You have been invited because you are a doctor currently enrolled in the UK Foundation Training Programme or are a final year medical student due to be starting their foundation training in August 2024 who completed their undergraduate training in the United Kingdom. 

3. Do I have to take part?

No, your participation in this research project is entirely voluntary and it is up to you to decide whether or not to take part. If you decide to take part, we will provide you with comprehensive information about the research project and ask you to sign a consent form. If you decide not to take part, you do not have to explain your reasons and it will not affect your legal rights. 

Involvement in this research project will have no effect on your education or progression through a degree course. 

You are free to withdraw your consent to participate in the research project at any time, without giving a reason, even after signing the consent form up until clicking the 'submit' button. The data provided after this time will be anonymous and therefore we will not be able to withdraw data submitted. If you chose to leave your email adress for updates on the project then these will be seperated on submission and therefore not linked to any survey response data. 

4. What will taking part involve?

You will be asked to complete a 16-point questionnaire that will take approximately 10-15 minutes. 

This questionnaire will ask you:

  • to reflect on your experiences as an undergraduate medical student with regards to transgender and gender diverse teaching. 
  • for your opinions on a proposed transgender and gender diverse undergraduate medical curriculum including the teaching objectives you feel are most and least relevant to foundation year doctors. 
  • to share any experiences, you may have had on clinical placements with regards to transgender and gender diverse health. 

After completion you will not be contacted further unless you choose to provide your contact details on the final page. Your contact details provided will be kept seperate from your survey responses. 

5. Will I be paid for taking part?

No. 

6. What are the possible benefits of taking part?

There will be no direct advantages or benefits to you from taking part, but your contribution will help us better understand the views of foundation year doctors/final year medical students on transgender and gender diverse healthcare in undergraduate medical education.

7. What are the possible risks of taking part?

Due to the subject matter of the research question being sensitive, participation in the survey has the potential to cause mild distress. 

The survey will only ask for data directly pertinent to the research question and has endeavoured to use language and terminology most deemed most appropriate, accurate and representative at the time of distribution. The researchers recognise the different individuals under the LGBTQIA+ umbrella have different preferred language and terminology to suit their individual identity. The use of the term ‘Transgender and Gender Diverse’ has been used in this research to align with the terminology used by Ellaway et al. (1). Though this may not be the umbrella term preferred by all research participants we endeavour to use inclusive language aligned that is currently being used in research. 

The participant information sheet includes details of whom to contact in the event of distress or upset by any aspect of the research. You will have the option to end the survey at any stage without giving any reason. The research team possess no appropriate counselling skills so we will ensure we signpost to services including NHS and university pastoral support services, occupational health and details for organisations that support LGBTQIA+ mental health. 

8. Will my taking part in this research project be kept confidential?

All information collected from (or about) you during the research project will be kept confidential and any personal information you provide will be managed in accordance with data protection legislation. Please see ‘What will happen to my Personal Data?’ (below) for further information.  

There may be exceptional situations where researchers may be legally and/or professionally required to override confidentiality and disclose information from you (or about) you to statutory bodies/relevant agencies. For example, this might arise where the research team has reason to believe that there is a risk to your safety, or the safety of others.  Where appropriate, the research team will aim to notify you of the need to break confidentiality (but this may not be appropriate in all cases).

All responses to the survey will be anonymised, and all information will be kept confidential. As all information is anonymised, it will not be possible to exclude your data from the final analyses, but participants will not be identifiable in any reports or publications made.

All data will be stored securely, on password protected computers, in accordance with Cardiff University’s data protection protocols. Data will be confidential to the research team Rachel Casey, Dr Katie Webb and Ms Julie Browne. Raw data will be processed by Rachel Casey. In accordance with Cardiff University guidance, we will keep the data for a minimum of 5 years post project or publication, whichever is later. It will then be destroyed. 

9. What will happen to my Personal Data?

Personal data, according to the General Data Protection Regulation (GDPR) means any information relating to an identifiable living person who can be directly or indirectly identified in particular by reference to an identifier. This may include information such as an individual's name, address, email address or date of birth. 

This research will collect personal data. This includes data regarding your age, stage of medical training, medical school attended, LGBTQIA+ identity, sex, gender and ethnicity.   Personal data, according to the General Data Protection Regulation (GDPR) means any information relating to an identifiable living person who can be directly or indirectly identified in particular by reference to an identifier. 

Cardiff University is the Data Controller and is committed to respecting and protecting your personal data in accordance with your expectations and Data Protection legislation. Further information about Data Protection, including: 

  • your rights
  • the legal basis under which Cardiff University processes your personal data for research
  • Cardiff University’s Data Protection Policy 
  • how to contact the Cardiff University Data Protection Officer
  • how to contact the Information Commissioner’s Office

may be found at https://www.cardiff.ac.uk/public-information/policies-and-procedures/data-protection

Your data will not be shared with any third parties.

All data will be stored securely, on password protected computers, in accordance with Cardiff University’s data protection protocols.

It is important to note that it will not be possible to withdraw any anonymised data that has already been published or in some cases, where identifiers are irreversibly removed during the course of a research project, from the point at which it has been anonymised.

10. What happens to the data at the end of the research project?

Anonymised information will be kept for a minimum of 5 years, but may be published in support of the research project and/or retained indefinitely, where it is likely to have continuing value for research purposes.

11. What will happen to the results of the research project?

Data from the questionnaire will be statistically analysed, with open-comment data thematically analysed.

This research forms part of an intercalated degree in medical education so the data will be reported as part of a dissertation. 

It is our intention to publish the results of this research project in academic journals and present findings at conferences.  Participants will not be identified in any report, publication or presentation. However, verbatim quotes from the questionnaire could be used as part of the report, publication or presentation. These will be entirely anonymised. 

12. What if there is a problem?

If there is a problem, or if you wish to raise a complaint or have grounds for concern about any aspect of the manner in which you have been approached or treated during the course of this research, please contact the supervisor for this student project 

  • Postal address: Neuadd Meirionnydd, 2nd Floor, Centre for Medical Education, Health Park, Cardiff CF14 4YS.

If your complaint is not managed to your satisfaction, please contact the Chair of the School Research Ethics Committee Medic_REC@cardiff.ac.uk.

If you are harmed by taking part in this research project, there are no special compensation arrangements.  If you are harmed due to someone's negligence, you may have grounds for legal action, but you may have to pay for it. 

Due to the subject matter of the research question being sensitive (particularly in the current socio-political climate) participation in the survey has the potential to cause distress to participants. 

In the event of distress or upset by any aspect of the research, the research team possess no appropriate counselling skills. We would like to signpost to services including:

  • your local NHS staff support services.
  • your University’s student support services.
  • MindOut: Mental Health Charity for LGBTQ+ people
  • MindLine Trans+: Confidential emotional mental health support helpline for people who identify as transgender, agender, gender fluid and non-binary. 
    • 0300330546

13. Who is organising and funding this research project?

The research is organised by Rachel Casey, medical student, Ms Julie Browne and Dr Katie Webb at Cardiff University. The research has no funding attached. 

14. Who has reviewed this research project?

This research project has been reviewed and given a favourable opinion by the 

School of Medicine Research Ethics Committee (SOMREC) Reference number: (if accepted, will be provided)

15. Further information and contact details 

Should you have any questions relating to this research project, you may contact us during normal working hours: 

Ms Julie Browne

Email: BrowneJ1@cardiff.ac.uk

Postal address: Neuadd Meirionnydd, 2nd Floor, Centre for Medical Education, Health Park, Cardiff CF14 4YS.

Rachel Casey

Email: caseyr@cardiff.ac.uk

Thank you for considering to take part in this research project. 

1.         Ellaway RH, Thompson NL, Temple-Oberle C, Pacaud D, Frecker H, Jablonski TJ, et al. An undergraduate medical curriculum framework for providing care to transgender and gender diverse patients: A modified Delphi study. Perspectives on Medical Education. 2022;11:36-44.